Effective Date: 17.11.2025

Last Updated: 17.11.2025

Introduction

Verby ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

Information We Collect

1. Personal Information

• Employee Identification Data: Employee ID, name, surname, role, PIN codes, and full name
• Authentication Information: Login credentials, device IDs, and authentication tokens
• Contact Information: Email addresses for account management

2. Biometric Data

• Facial Recognition Data: Digital face embeddings and biometric templates generated from facial images
• Face Registration Data: Facial images captured during registration for employee identification
• Face Verification Data: Facial data processed during real-time verification sessions

3. Attendance and Work Data

• Time Tracking Information: Check-in/check-out times, pause records, and work session data
• Location Data: Department and room assignments for work tracking
• Performance Records: Employee performance data and work assignments

4. Device and Technical Information

• Device Information: Device ID, operating system version, and device specifications
• Network Information: IP addresses and network connectivity status
• Camera and Audio: Access to camera and microphone for face recognition functionality

5. Local Storage Data

• Encrypted Data: Passwords and sensitive information stored using AES-256 encryption
• Database Records: Local SQLite database containing employee records, attendance data, and face templates
• Backup Data: Encrypted backup files containing work records and employee data

How We Use Your Information

Primary Uses

• Employee Identification
• Attendance Management
• Work Assignment Tracking
• Security and Access Control

Technical Uses

• System Functionality
• Data Synchronization
• Backup and Recovery

Data Storage and Security

Local Storage

• AES-256 encrypted data
• Secure biometric storage
• Encrypted SQLite database

Cloud Storage

• Encrypted remote backups
• Secure data synchronization
• HTTPS transmission protocols

Data Retention

• Data retained while employee is active
• Backup files retained per company retention policy
• Biometric templates deleted when access revoked

Information Sharing and Disclosure

Internal Sharing

• Authorized HR and management personnel
• System administrators with secured access

Third-Party Services

• Secure cloud storage providers
• Anonymous usage analytics

Legal Requirements: We may disclose your information if required by law or valid legal processes.

Your Rights and Choices

• Right to access your data
• Right to correct incorrect data
• Right to request deletion

Biometric Rights

• Explicit consent required for biometric data
• Right to withdraw consent
• Right to request deletion of face templates

Permissions and Device Access

Required Permissions

• Camera
• Microphone
• Storage
• Network Access

Permission Management

• Control permissions through device settings
• Restricted permissions may limit functionality

Data Protection Measures

Technical Safeguards

• AES-256 encryption
• HTTPS/TLS communication
• Multi-layer authentication and authorization

Administrative Safeguards

• Access logging
• Regular audits
• Staff training

International Data Transfers

We ensure safeguards for international data transfers in compliance with applicable laws.

Children's Privacy

This application is not intended for individuals under 16. We do not knowingly collect data from children under 16.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with the updated effective date.

Compliance

• GDPR
• CCPA
• Other applicable privacy regulations